Updated
Free tool · No sign-up · 5 minutes
Free Wedding Guest List Planner
Make a clear wedding guest list with RSVPs, households, meals, plus-ones, children, and food needs. Saves in your browser, no sign-up.
Expected
~5
If everyone says yes
5
Confirmed
3
Waiting
2
Invitations
2
Expected headcount
~5
3 confirmed, plus 2 still to reply weighted by how often each tier says yes. 5 if everyone comes, across 2 invitations.
Adults attending
2
Children attending
1
Food notes
1
Target
Not set
Add guests
Add one person, or paste a whole list of names at once.
By side and tier
Seats if everyone says yes, and confirmed so far.
| Group | Invited | Yes |
|---|---|---|
| Partner A | 3 | 3 |
| Partner B | 2 | 0 |
| Shared | 0 | 0 |
| Tier A | 3 | 3 |
| Tier B | 2 | 0 |
| Tier C | 0 | 0 |
Meals for the caterer
Confirmed guests only. Plus-ones are counted but still need asking.
- Chicken1
- Vegetarian1 with notes1
- Kids menu1
Cut list
Set a target headcount above and this shows who to trim to reach it.
Guest list
Edit any box. Search and filters change what you see and print — saved copies always include everyone.
| Guest | Household | Side / tier | RSVP | Plus-one | Meal / age | Dietary notes | |
|---|---|---|---|---|---|---|---|
Why it helps
- Paste many names, then add the details you need
- Sort RSVPs and save a spreadsheet for your vendors
- Your list saves in this browser and reopens where you left it
How to use it
- 1Add your guests. Paste names from a note or a spreadsheet, one per line, or add them one at a time.
- 2Group households. Give everyone in the same invitation the same household name so seating and stationery stay together.
- 3Track RSVPs and meals. Set each guest's RSVP, meal choice, and any dietary notes as replies come in.
- 4Send it on. Save a spreadsheet for your caterer or print a clear list for the venue.
Once the list is set
You know exactly who is coming. Get a photo back from each of them.
OnceRoll gives every name on this list a shared camera they join with a QR code — no app install, no accounts.
Keep planning
Tools that go with this one
Related reading
More on planning this part
How to Collect Wedding Photos From Guests Without Chasing Everyone
The best guest-photo system is the one people will use in the moment. Here is how to choose it, set it up, and avoid the mistakes that make couples miss half the night.
QR Code for Wedding Pictures: How to Get More Guest Photos
QR codes are the easiest way to get guest participation, but only if the destination and signage are right. This guide covers placement, wording, and the mistakes that tank scan rates.
How to Include Guests Who Can't Attend Your Wedding: 14 Ideas That Actually Work
A grandparent who can't travel, a friend on the other side of the world, a whole branch of the family. Here are 14 ways to include the guests who can't be in the room, and which ones they'll actually remember.
Frequently asked questions
Wedding Guest List Planner questions
Does this wedding guest list planner save my guest data?
It saves in your own browser on this device, and nowhere else. Nothing is uploaded. Save a backup file if you want a copy you can move or send.
Can I open an existing guest list?
Yes. Open a backup from this tool or a spreadsheet file with the same guest columns. If the file does not match, your current list stays safe.
Can I send the list to a caterer or venue?
Yes. Save a spreadsheet or print a clear list with RSVPs, meals, and food needs.
Do I need to create an account to use this tool?
No. The tool is free, needs no sign-up, and shows a result in your browser. Nothing is uploaded. OnceRoll the app is separate: you create a photo, video, or voice guestbook there, and guests join from a QR code with no account.