Free wedding tool · 5 minutes
Free Wedding Guest List Planner
Make a clear wedding guest list with RSVPs, households, meals, plus-ones, children, and food needs.
Total guests
4
Attending
3
Waiting for reply
1
Food notes
1
Add guests
Add one person, or paste a whole list of names at once.
Guest list
Edit any box. Search and filters change what you see and print — saved copies always include everyone.
| Guest | Household | Side / tier | RSVP | Plus-one | Meal / age | Dietary notes | |
|---|---|---|---|---|---|---|---|
Why it helps
- Paste many names, then add the details you need
- Sort RSVPs and save a spreadsheet for your vendors
- Your list saves in this browser and reopens where you left it
How to use it
- 1Add your guests. Paste names from a note or a spreadsheet, one per line, or add them one at a time.
- 2Group households. Give everyone in the same invitation the same household name so seating and stationery stay together.
- 3Track RSVPs and meals. Set each guest's RSVP, meal choice, and any dietary notes as replies come in.
- 4Send it on. Save a spreadsheet for your caterer or print a clear list for the venue.
Once the list is set
You know exactly who is coming. Get a photo back from each of them.
OnceRoll gives every name on this list a shared camera they join with a QR code — no app install, no accounts.
Keep planning
Tools that go with this one
Related reading
More on planning this part
How to Collect Wedding Photos From Guests Without Chasing Everyone
The best guest-photo system is the one people will use in the moment. Here is how to choose it, set it up, and avoid the mistakes that make couples miss half the night.
Wedding Guest Engagement Ideas That Also Get Better Photos
The best guest engagement ideas are not random activities. They create moments people naturally photograph. This guide shows how to plan for both participation and better wedding pictures.
Frequently asked questions
Wedding Guest List Planner questions
Does this wedding guest list planner save my guest data?
It saves in your own browser on this device, and nowhere else. Nothing is uploaded. Save a backup file if you want a copy you can move or send.
Can I open an existing guest list?
Yes. Open a backup from this tool or a spreadsheet file with the same guest columns. If the file does not match, your current list stays safe.
Can I send the list to a caterer or venue?
Yes. Save a spreadsheet or print a clear list with RSVPs, meals, and food needs.