Updated
Free tool · No sign-up · 5 minutes
Free Wedding Day Timeline and Run Sheet Builder
Build a day-of schedule with travel, photos, and setup, name every job, and print each helper their own sheet. No sign-up.
Events
17
Day starts
13:00
Day ends
23:30
Unassigned
0
Done
0/17
Warnings
0
The day's anchors
Set the times and buffers. Rebuilding replaces the schedule below, so export first if you have edits worth keeping.
Wedding-day schedule
Rows stay in time order. Filter by a name and print to hand that person their own sheet — exports always include everything.
| Done | Start / length | Event | Who | Phone | Location | Notes | |
|---|---|---|---|---|---|---|---|
Why it helps
- A workable first schedule built around your ceremony or doors time
- Spot clashes, long gaps, unassigned stretches, and travel time that is too short
- Filter by a helper's name and print their own short list
How to use it
- 1Set the anchors. Enter your ceremony start time and when the reception ends.
- 2Add your buffers. Set travel time, photo time, and setup time so the generated plan is realistic.
- 3Generate and adjust. Generate the schedule, then edit times, reorder events, and add anything specific to your day.
- 4Put a name on everything. Assign each row and add a phone number — anything left unassigned is flagged, because it lands on you.
- 5Print one each. Filter by a name to print a focused schedule for the wedding party, a vendor, or a single helper.
Between the lines
Every gap on this timeline is being photographed by somebody.
OnceRoll collects the cocktail hour, the getting-ready room, and the late dance floor from the phones that were already there.
Keep planning
Tools that go with this one
Related reading
More on planning this part
Wedding Weekend Photo Sharing Without Five Different Albums
A wedding weekend creates more candid photos than the wedding day alone. Here is how to collect them without scattering everything across texts, albums, and forgotten links.
Wedding Photo Sharing Checklist: A Simple Plan Guests Will Follow
A good wedding photo plan needs one guest action, a few well-timed reminders, and a test before the day begins.
Wedding Day Timeline: Sample Schedules for a 2 p.m., 4 p.m., and 6 p.m. Ceremony
A wedding day timeline is a list of buffers with events in between. Here are three that work, and the places yours will drift if you let it.
How to Give a Wedding Toast: A Four-Part Structure, Timings, and Examples for Every Role
A wedding toast is one story, one thing you've learned about the couple, and a glass in the air. Three to four minutes. Here's how to write it, with examples.
Frequently asked questions
Wedding Day Timeline Builder questions
Is this timeline a substitute for a coordinator's schedule?
No. Use it as a starting plan, then check the final times with your venue, photographer, caterer, entertainment team, and coordinator.
Can I reorder and edit generated events?
Yes. Change times, durations, locations, owners, and notes, then move events up or down or add your own rows.
What schedule problems does the tool detect?
It flags overlapping events, gaps longer than an hour, travel events shorter than your configured travel buffer, one person booked on two things at once, and stretches where nobody is assigned.
How is a run sheet different from a timeline?
A timeline schedules the moments — ceremony, dinner, dancing. A run sheet assigns the work around them. This builder does both: every row has a time and a name, so filtering by a helper gives them their jobs and nothing else.
Do I need to create an account to use this tool?
No. The tool is free, needs no sign-up, and shows a result in your browser. Nothing is uploaded. OnceRoll the app is separate: you create a photo, video, or voice guestbook there, and guests join from a QR code with no account.